COUNTRY:

PROJECT TITLE:

EXECUTIVE AGENCY:

PROJECT CONSULTANT:

FINANCING AGENCY:

LOAN NUMBER:

PROJECT ID NUMBER:

LOAN AMOUNT:

BORROWER:

BOO
CTF 
EEHC
EETC
EPS
ESIA
FS
GHG
IBRD
ICB
MOEE
OHTL
PC
PIU     
PQ
QCBS
S/S
SBD
TL 
WB  

1. Introduction:

The Transmission Infrastructure to connect the future Wind Farms at Gulf of Suez and Gabel El-Zait to the Egyptian Unified Power Grid to evacuate over 3000 MW of wind power to the main load centers in Egypt includes the following:

• Suez Gulf / Samalaut 500kV double-circuit Overhead Head Transmission Line 

• Construction of 500kV/220kV GIS Substation in Suez Gulf (Ras Gharib)

• Extension of Samalaut 500kV/220kV Conventional substation

• Construction of double circuit 220 kV line from Ras Gharib to Gabel El-Zait

The implementation of the Suez Gulf / Samalaut 500kV OHTL (the Project) is financed through IBRD/CTF loan, while the other three sub-components; construction Suez Gulf (Ras Gharib) substation, Extension of Samalaut substation and construction of 220 kV TL connecting Ras Gharib to Gabal El Zait; are financed through European donors led by European Investment Bank (EIB).

2. Description of Suez Gulf/Samalaut 500 kV OHTL Project:

The Suez Gulf/Samalaut 500kV OHTL will be composed of double circuits to connect the Suez Gulf 500kV/220kV GIS Substation to Samalaut 500kV/220kV Conventional substation which lies on the 500 kV backbone system connecting High Dam to Cairo. The objective of constructing the line is to evacuate the electric energy generated from the EG-Wind Development Project to the load centers. The Double Circuit TL when completed will have the capacity to transfer more than 3000 MW of Electric energy. The TL length is about 280 km. The preliminary design for the TL route prepared by the Consultant EPS provided that 89% of the total length of the line will pass through desert land, while the remaining 11% (about 32 km) lies on cultivated lands at Samalaut area. The route for the OHTL was selected with consideration to avoid housing blocks, crossing the Nile River at its narrowest width of 600 m distance and passing far from a mining area. Figures 1 Illustrates the interconnection of Suez Gulf/Samalaut 500 kV OHTL to the Egyptian 500 kV network.

Figures 1: Interconnection of Suez Gulf/Samalaut TL to the 500 kV System

3. Log Frame for the Project:

The Log Frame for the Suez Gulf/Samalaut 500 kV OHTL is described in Table 1.

Table 1: Suez Gulf/Samalaut 500 kV Double Circuit OHTL Project Log Frame

4. Organization Management for the Project:

The Egyptian Electricity Transmission Company (EETC) is the main executing agency for the project. EETC established a Project Implementation Unit (PIU) and hired the Egyptian Power Systems Engineering Company (EPS) as a consultant for the project.

4.1 Project Implementation Unit (PIU):

EETC established a Project Implementation Unit (PIU) to manage, co-ordinate, expedite, supervise, monitor and cost control the project implementation.
The PIU is responsible for:

• Preparing a Project Implementation plan

• Ensuring that the technical support and various reports by other departments of EETC and its consultants are prepared in a timely manner. 

• Coordinate project preparation activities with other International Financing Institutions (IFIs) to ensure an early start to project implementation.

• Oversee the activities of the consultant (EPS) to prepare draft tender documents for procurement in accordance with the World Bank Guidelines.

• Financial Management for the project, including the maintenance of project accounts, arrangement of annual audits, and preparation of quarterly and annual progress reports to the Bank

• Monitor progress and achievements against the agreed indicators. 

•  Prepare Progress reports including data and statistics on actual project output and outcomes to be submitted to the World Bank.

4.2 Project Consultant EPS:

The Electrical Power Systems Engineering Company (EPS) assigned for the following consultancy services:

• Preliminary design for Suez Gulf/Samalaut 500 kV OHTL.

• Prepare Prequalification documents to select qualified bidders.

• Prepare Bid documents and contract.

• Carrying out all procurement actions (with EETC signing the contracts).

4.3 Coordination between PIU and EPS:

During implementation, PIU and EPS staff will be responsible for carrying out procurement in accordance with Bank Guidelines.  Figure AI.2 Represents the Floxogram for coordination between PIU and EPS.

Figure 2: Fluxogram between PIU (EETC) and the Consultant (EPS)

5. Procurement for the Project:

5.1 Procurement Arrangements:

Procurement for the Suez Gulf/Samalaut 500 kV OHTL project is carried out in accordance with the World Bank’s "Guidelines: Procurement under IBRD Loans and IDA Credits" dated May 2004 revised October 2006, using the Standard Bidding Documents (SBD) for International Competitive Bidding (ICB) for the Quality and Cost Based Selection (QCBS) Method. The project requires only "Procurement of Works".

Works procured under a single responsibility Design, Supply and Installation unit rate based contract for all components (towers, conductors, insulators, ground wires with fiber optics communication links, and foundations) for the complete construction of the Transmission Line based on a basic design given by EETC but having the Contractor full responsibility for the final Design, Supply and Installation of all components.

The prequalification and bidding processes are/will be advertised in the Egyptian Newspapers and in the Development Business of United Nations (UNDB), Dg-Market, MOEE and EPS websites.

5.2 Procurement Strategy:

•  The Two Envelope System: The financial proposal is opened after the technical evaluation has been completed. The financial envelopes are only opened for bids that are considered technically responsive. The financial envelopes of the bids that are not technically responsive are returned to the bidders un-opened.

• Prequalification: Prequalification is based upon the capability and resources of prospective bidders to perform the particular contract satisfactorily, taking into account their (a) experience and past performance on similar contracts, (b) capabilities with respect to personnel, equipment, construction facilities, and (c) financial position. All applicants that meet the specified criteria shall be allowed to bid.

• Bidding Process With One Lot to result in a single contract with the biggest advantage to have the design, procurement, construction and final commissioning under the single responsibility of one contractor. 

• The Use of Fixed Prices system

5.3 Procurement Cycle/Time Plan:

The Procurement cycle/time Plan has been prepared by the consultant, reviewed and approved by EETC and having the WB no objection as shown in Table 1 and Figure 3.

6. Construction Plan for the Project:

Contracting with the Project Contractor is scheduled on 15 December 2011. The Construction of the Suez Gulf/Samalaut 500 kV OHTL Project is planned to start by February 2012 and to be completed by February 2014.

7. Preparation Documents for the Project:

7.1 Feasibility Study:

The Feasibility Study for the Project was carried out by EETC and reviewed by EPS that includes technical, economical and environmental aspects.

7.2 Procurement Manual for the Project:

Procurement Manual for the Project has been prepared to act as guide along the project’s procurement activities plan.

7.3 Project's Conceptual Design Report:

The Project's Preliminary/Conceptual Design Report has been prepared by EPS to provide estimated quantities of tower types, foundations, conductors, etc.

Table 1: Procurement Cycle for Suez Gulf/Samalaut 500 kV OHTL

Figure 3: Procurement Cycle Activities